Interested to start your career as a consultant?
Our client develops treatments for some of the most devastating disorders and complex medical challenges of our times, including cancer, hepatitis, HIV/AIDS, diabetes, arthritis, dementia, and mental disorders. We focus our research on six strategic pathological areas: oncology, neurosciences, infectious diseases and vaccines, immunology, cardiovascular and metabolic disorders and pulmonary hypertension .
Coordinate the planning of Medical HCC sensitive Events with the EMEA MAF team(s), working with Medical education science relations managers (MESRL), EMEA Medical Programme Leads (EMPL), EMEA medical affairs director (EMAD), EMEA medical advisors (EMA);
Attend or organize Medical Event planning meeting(s) for their respective EMEA MAF team(s) and contribute to review of annual plans for Medical Events, Educational Grants and Consultancy agreements;
Proactively reach out to Event/Grant/Consultancy agreement owner (or escalate) in case of discrepancy between Annual planning and currently requested activities.
Responsible for preparation, set up, conduct and closure of Medical Events with less than 30 external participants;
Together with internal event owner, select & contract medical communication and logistics agency for each event, ensure compliance with established rate card as determined by procurement
For event with less than 10 external participants, act as primary contact point for external participants and medical communication agencies;
For event with less than 10 external participants, arrange all the logistic for the meeting and the external participants;
For events between 10 and 30 external participants, act as primary contact point for medical communication and logistics agencies;
Closely work with the EMEA Event Support (P2P) team to follow contract and payment processes;
Close and reconcile events against agreed budgets.
Together with the team, obtain the required documentation for submission;
Advise the requester on local HCC requirements or specificities;
Closely work with the EMEA Event Support (P2P) team to follow contract and payment processes.
Management all HCBI aspects related to event project management (?30 HCPs) and Educational Grant/Consultancy or speaker agreements management: iCONNECT submission, exception or incident, post event reconciliation, filing and archiving, Transfer of Value (ToV) and disclosure.
Follow-up with involved agencies their budget estimates and work orders/contract;
Request PO numbers and work closely with the EMEA Event Support Team (P2P);
Follow up on invoices and reconciliations;
Responsible for budget planning, tracking and reporting of small events, research grants and consultancy agreements activities;
Responsible for budget tracking for EPMLs in evidence generation team, by consolidating information acquired from global clinical operations (GCDO) and the finance department;
Support consolidation of their respective EMEA Medical Affairs Product team(s) budget – in accordance with finance update cycles, escalating budget discrepancies as appropriate.
Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy;
Maintain open communication and cooperation with other individuals in EMEA Medical Affairs Team to ensure knowledge exchange and sharing of good practice;
Act as Subject Matter Expert “Champion” on at least one business process related to Medical HCC sensitive event or budget management (act as go-to expert, train others,eg finance, TOV, P2P, advisory board), and provide advice and input into the EMEA MAF and related organisations into these topics;
Look for efficiencies and improvements in the related business process.
Essential knowledge & skills:
An interesting salary with extra-legal benefits depending on your degree, experience and expertise. We offer meal vouchers, group- and hospitality insurance.
You need more information? Call me at 02/801.16.65
Ready to apply? Please send me your CV and your cover letter for this position : email@example.com