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Regulatory Affairs Administrator


Our client is a global animal health company dedicated to supporting customers and their businesses in ever better ways. Building on 60 years of experience, they deliver quality medicines and vaccines and supported by a range of services. Their mission is to better understand and address the real-world challenges faced by those who raise and care for animals.

Function information

You will:

facilitate the approval and maintenance of new and in-line veterinary products by providing administrative support to all Veterinary Medicine Regulatory Affairs teams. In this role, you will provide day to day support to the administration and regulatory teams.

You will be a point of contact in the administration team for interacting with both external (eg. regulatory agencies) and internal (eg: regulatory directors) personnel to proactively manage issues and contribute to the effective delivery of business goals and the smooth running of the Veterinary Medicine Regulatory Affairs (VMRA) department.

Your Responsibilities:

  • You will contribute to the day to day activities of the VMRA administration team
  • You will contribute to discussions on future trends, problem solving and prioritization in the context of achieving the departmental goals and implementing continuous improvement activities.
  • Your role will include being a point person for external regulatory agencies in order to facilitate effective business processes, (eg. Payments and submission of regulatory application dossiers to the European Medicines Agency [EMA] as well as the national medicines agencies).
  • Your role will include a multiple administration support the effective operation of the department by taking responsibility for the execution of key activities such as: meeting organisation (internal and external), visitor arrangements, travel booking, distribution of incoming mail, dispatch of outgoing mail and courier packages, including preparation of cover letters, requests for IT and HR support, e.g. for New Starters, maintenance of contact and responsibilities lists, translation, notarisation and legalisation of documents, ordering of office supplies and submission of maintenance requests, compilation and/or copying of small regulatory dossiers,...


An appropriate education in administration is required. The successful candidate will show the right attitude, will be dynamic, creative, and a quick learner. Some experience as an administrator in a dynamic multicultural environment and working with colleagues based in multiple countries would certainly be an asset. Appropriate training will be provided to the right candidate.

At a minimum:

Understanding of effective administrative support to colleagues / teams in a multicultural, dynamic and constantly changing learning environment.

High level of competency using Microsoft Office suite – with demonstrated high level competence of working in Microsoft Word and Excel.

Must be able to effectively communicate in English with colleagues at all levels of the organization and external regulatory agencies.

Consistent behaviors of accountability and ownership through approachability, excellent interpersonal and communication, skills.

Attention to detail is critical to ensure that the expectations of all regulatory submissions to medicines agencies are met.

Able to demonstrate evidence of being a highly effective team player, be a problem solver with an ability to take ownership for issues with the ability to come up with creative solutions and implement them successfully.


Experience using all programs in the Microsoft Office suite.

An effective communicator that has at least one additional European language.


Working as a consultant for XPE Pharma & Science means that you will be a part of the Adecco group. You will be guided and be followed-up by one of our Talent Managers. While giving the best of yourself at your project you will be able to develop your soft & hard skills as well via our Talent Managers.

We offer you a rewarding job through the provision of a challenging role in a multicultural environment that supports continuous learning and development. The successful candidate will have ownership for key team objectives and be an integral part of a successful team that delivers novel medicinal products to treat and prevent diseases in animals.


Not ready to apply or you still have questions?

Please give me a call on +32 10 80 71 03, I’ll be happy to give you more information!

Ready for this new challenge?!

Please send me your CV and your cover letter in a WORD format:

Carine Steurs

Clinical Recruitment  eXPErt


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